Privacy Policy

Fiber+Fabric Crafts Festival is owned and operated by Koelnmesse Inc., a subsidiary of Koelnmesse GmbH, a globally recognized trade fair organizer. Protecting your privacy and personal data is of utmost importance to us. This Privacy Policy outlines how we collect, use, store, and protect personal information obtained from visitors to our website and participants in our events, including individuals under the age of 18.

By accessing our website or participating in our events, you agree to the terms outlined in this Privacy Policy.

Contents

  1. Data Controller and Contact Information
  2. Personal Data
  3. Collection and Use of Your Data
  4. Newsletter
  5. Cookies and Tracking Technologies
  6. Pseudonymous User Profiles and Cookies
  7. Data Processing by Social Networks
  8. Sharing Buttons (Shariff)
  9. Data Sharing
  10. International Data Transfers
  11. Changes of Purpose
  12. Deletion of Your Data
  13. Automated Decision-Making and Profiling
  14. Your Rights as a Data Subject
  15. Changes to This Privacy Policy

Data Controller:

Koelnmesse Inc.
8770 West Bryn Mawr, Suite 1300
Chicago, IL 60631
United States of America
Email: info@koelnmesse.us
Phone: +1-773-326-9920

Data Protection Officer:

Data protection officer
Koelnmesse Inc.
8770 West Bryn Mawr, Suite 1300
Chicago, IL 60631
United States of America
Email: admin@koelnmesse.us

2. Personal Data

Personal data refers to any information relating to an identified or identifiable natural person. This includes, but is not limited to:

  • Identification Data: Name, date of birth, address, email address, telephone number.
  • Access Data: Information about your use of our website (e.g., IP address, browser type, pages viewed).
  • Event Participation Data: Registration details, ticket purchases, preferences. Financial Data: Payment information for transactions.
  • Special Categories of Data: Information about individuals under the age of 18, collected with parental consent.

3. Collection and Use of Your Data

3.1 Access Data Collection

When you access our website, certain technical data is automatically collected:

  • Date, time, and duration of your visit
  • IP address assigned by your Internet Service Provider
  • Pages visited and actions taken
  • Browser type and operating system
  • Referring website and exit pages

These data are stored for technical reasons and to ensure the security and functionality of our website. The legal basis for this processing is our legitimate interest pursuant to Article 6(1)(f) GDPR.

3.2 Event Registration and Ticket Purchases

When registering for events or purchasing tickets, we collect:

  • Mandatory Information:

  • Name

  • Email address

  • Address

  • Company (if applicable)

  • Marketing preferences

  • Password for account creation

Optional Information:

•Academic title

•Position

•Telephone and fax numbers

•Website

We process this data to fulfill our contractual obligations (

Article 6(1)(b) GDPR

) and to provide you with our services. Failure to provide mandatory information may prevent us from offering certain services.

3.3 Data of Minors

For attendees under the age of 18:

•We require consent from a parent or legal guardian to collect and process personal data.

•Data collected is used solely for event participation and ensuring the safety and appropriate involvement of minors.

•Parents or guardians can review, modify, or request deletion of their child’s data at any time.

3.4 Community Features

Our website may offer community features (e.g., forums, chat rooms):

•Information you post may be publicly accessible.

•Exercise caution when sharing personal data.

•We are not responsible for how others use the information you provide.

3.5 Contact Forms and Chatbots

When you contact us via forms or chatbots, we collect:

•Name

•Email address

•Company (if applicable)

•Details of your inquiry

This data is used to respond to your requests (

Article 6(1)(b) GDPR

).

4. Newsletter

We may send you newsletters or promotional emails if:

  • You have subscribed to our mailing list.

  • You have purchased goods or services from us, and we believe you may be interested in similar products (

     

    Section 7(3) UWG

     

    ).

     

You can unsubscribe at any time by using the link in the email or contacting us directly.

5. Cookies and Tracking Technologies

5.1 Use of Cookies

 

We use cookies to enhance your experience:

  • Essential Cookies: Necessary for website functionality.
  • Analytics Cookies: Help us understand website usage.
  • Marketing Cookies: Personalize content and advertising. The use of cookies is based on your consent (Article 6(1)(a) GDPR) or our legitimate interests (Article 6(1)(f) GDPR). You can manage your cookie preferences through your browser settings.

5.2 Analytics Tools

 

We use Plausible Analytics:

  • •Does not set cookies or collect personal data.

  • •Aggregates general data (e.g., pages viewed, browsers used).

  • •Helps us improve website content.

For more information, visit Plausible’s Data Policy.

5.3 Server-Side Tracking

 

We utilize server-side tracking to:

•Improve website performance and security.

6. Pseudonymous User Profiles and Cookies

For detailed information on cookies and pseudonymous user profiles, please refer to our Cookie Notice.

7. Data Processing by Social Networks

We maintain profiles on social networks (e.g., Facebook, Twitter):

•When you interact with our profiles, data may be processed by the social network operators.

•This may include data collected when you are not logged in or do not have an account.

•Operators may create user profiles based on your behavior for targeted advertising.

Legal Basis:

•Our legitimate interests (Article 6(1)(f) GDPR).

•Consent obtained by social networks (Article 6(1)(a) GDPR).

Joint Controllership:

•We may be joint controllers with social network operators.

•Your rights can be asserted against both us and the operators.

For more information, please refer to the privacy policies of the respective social networks.

8. Sharing Buttons (Shariff)

Our website uses “Shariff” to implement social media sharing buttons:

•Data is transmitted to social networks only when you click the share button.

•Protects your privacy by preventing automatic data transfer.

9. Data Sharing

We may share your personal data under the following circumstances:

1.Legal Obligations and Enforcement:

•To comply with legal requirements or respond to lawful requests.

•To enforce our terms of use or protect our rights.

2.Service Providers (Processors):

•With third-party service providers who process data on our behalf.

•Providers are bound by contracts to protect your data and process it only as instructed.

3.Business Transactions:

•In connection with mergers, acquisitions, or asset sales.

•Your data may be transferred as part of the business assets.

International Data Transfers:

•Data may be transferred to countries outside the European Economic Area (EEA).

•We ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place.

10. International Data Transfers

We may transfer your data to countries that do not offer the same level of data protection as your home country:

  • Within the Koelnmesse Group: Bound by data protection agreements.
  • To Third Countries: Safeguards such as Standard Contractual Clauses are implemented.

For more information on international data protection, visit the European Commission’s website.

11. Changes of Purpose

If we intend to process your personal data for purposes other than those stated, we will inform you and obtain your consent if required by law.

12. Deletion of Your Data

For the purposes collected:

  • User accounts: Until account deletion.
  • Event participation: As required for event management.

Legal Obligations:

  • Compliance with retention periods (e.g., tax laws).
  • Data will be locked or deleted when no longer needed.

13. Automated Decision-Making and Profiling

We do not use automated decision-making processes, including profiling, that produce legal effects concerning you or similarly significantly affect you.

14. Your Rights as a Data Subject

14.1 Right to Access (Article 15 GDPR)

You have the right to obtain confirmation about whether we process your personal data and access to that data.

14.2 Right to Rectification (Article 16 GDPR)

You can request correction of inaccurate or incomplete personal data.

14.3 Right to Erasure (“Right to be Forgotten”) (Article 17 GDPR)

You may request the deletion of your personal data under certain conditions.

14.4 Right to Restriction of Processing (Article 18 GDPR)

You can request that we limit the processing of your personal data under specific circumstances.

14.5 Right to Data Portability (Article 20 GDPR)

You have the right to receive your personal data in a structured, commonly used, and machine-readable format.

14.6 Right to Object (Article 21 GDPR)

You may object to the processing of your personal data based on legitimate interests. We will cease processing unless we have compelling legitimate grounds.

14.7 Right to Withdraw Consent

If processing is based on consent, you can withdraw it at any time.

14.8 Right to Lodge a Complaint

You have the right to file a complaint with a supervisory authority if you believe your data protection rights have been violated.

To Exercise Your Rights:

  • Email: info@koelnmesse.us
  • Mail: Koelnmesse Inc., 8770 West Bryn Mawr, Suite 1300, Chicago, IL 60631 United States of America

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or for legal reasons. The current version is always available on our website under “Security and Data Protection.”

Contact Us:

If you have any questions or concerns regarding this Privacy Policy or our data processing practices, please contact us:

Koelnmesse Inc.
8770 West Bryn Mawr, Suite 1300
Chicago, IL 60631
United States of America
Email: info@koelnmesse.us
Phone: +1-773-326-9920

By providing a comprehensive overview of our data handling practices, we aim to ensure transparency and build trust with our participants and visitors. Your privacy is important to us, and we are committed to protecting your personal information.

Last updated: November 17, 2024